Executive Office Administrator (Ref.: 2026/EA/03)

Posted : Mar 3, 2026

Closing date: Mar 24, 2026

Level:

Location: Nairobi

Department:

Job Summary

Duties and Responsibilities

The duties and responsibilities of the selected candidate will entail:

i. Ensuring security of office equipment, documents and records;

ii. Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;

iii. Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;

iv. Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;

v. Handling protocols and confirming travel itineraries; and

vi. Managing petty office cash.

Academic and Professional Qualifications

For appointment to this grade, an Officer must:

i. At least Eight (8) years relevant work experience in public service or private sector, three (3) of which must be in a supervisory position;

ii. Have a Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;

iii. Diploma in Secretarial Studies from the Kenya National Examinations

iv. Have passed the following examinations from the Kenya National Examinations Council (KNEC);

a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;

b) Shorthand III (120 wpm);

c) Business English III/Communications I;

d) Office Management III/Office Administration and Management III;

e) Secretarial Duties II; or Commerce II;

v. A Management Course lasting not less than Four (4) weeks from a recognized institution;

vi. Proficiency in computer applications;

vii. Demonstrated results in work performance;

viii. Good communication skills; and

ix. Fulfil the requirements of Chapter six (6) of the Constitution.

Skills and Competencies

i. Communication;

ii. Working with people;

iii. Applying technical expertise;

iv. Customer and stakeholder orientation

v. Drive for results;

vi. Continuous learning and knowledge sharing; and

vii. Technological awareness. 

How to apply

Interested and qualified persons are required to submit their applications to be received ONLINE through the KENAS website at www.kenas.go.ke or the Careers portal www.kenas.go.ke/careers. Applicants should include a signed application cover letter addressed to the Chief Executive Officer, a curriculum vitae with three (3) referees, and copies of academic, professional and relevant testimonials. All submissions and attachments of all mandatory required documents should be in PDF format.

Note 1: Interested candidates should provide all the details requested, and it is an offence to include incorrect information in the application.

 Note 2: Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.

Note 3: Successful candidates invited for interviews will be required to submit the following documents:

·      Certificate of good conduct from the Directorate of Criminal Investigations (DCI)

·      Tax Compliance Certificate from Kenya Revenue Authority (KRA)

·      Clearance Certificate from Higher Education Loans Board (HELB)

·      Clearance from Ethics and Anti-Corruption Commission (EACC)

·      Clearance Certificate from a Credit Reference Bureau (CRB)

Note 4: successful candidate(s) will sign consent form for undertaking background checks.

Deadline

All applications should reach KENAS no later than Monday 24th March 2026, 5:00 pm (East African Time)

KENAS is an equal opportunity employer and respects diversity. Persons living with disabilities, marginalized, and minority groups who meet the job specifications are strongly encouraged to apply. 

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